Next conference:
May 18-21, 2021 | Europe

Wind Turbine Noise 2021

Authors Instructions and Guidance

Updated 10th March 2021

This page is for those of you who have submitted an abstract and will send us a paper. Please read the instructions carefully as the procedure is different now we have a remote conference. Here are the stages you will need to follow.

Submit Your Paper by 13th March 2021

The next stage is for you to submit your paper by 13th March in the usual way and this should be done in the correct format. You can download a WORD template here. If you need to use other software, then please make sure you retain the layout and the style and particularly the font. However, you must submit your paper to us in WORD or PDF format. There is no maximum length but we suggest that 20 pages is too long! Please also limit the file size to 15Mb. This is the paper that will go into the conference proceedings and be available to delegates to download prior to, during and after the conference and for the general public to buy after the conference has finished. When your paper is ready please email it to us at

Submit your presentation and register for the Conference by 28th March 2021

The next stage after that will be for you to provide us with your slide presentation or poster (see details below) and to register for the conference and pay the fee. You must do all of these by 28th March or we cannot accept your paper and it will not be included in the proceedings or be presented at the conference.

  • When we accept your final paper we will send you a link with which you can upload your presentation.
  • Please name your mp4 file starting with the family name of the lead author. The rest of the file name can be what you like.
  • If you have any problems please contact us via the contact page.

At the Conference

We will play your slide presentation in a live slot during the Conference. You will not need to make your own presentation live at the conference, but we would like you be present during your session to take part in the discussion. Thereafter your presentation will be available for viewing, ONLY by delegates, for around 7 to 10 days after which it will not be available anywhere. Your presentation will be held on, and played from, INCE Europe's private Vimeo account and will be set to viewable but not downloadable.

We have not decided exactly how posters will be presented. It will depend on how many we get in the end. We may group them by subject or put them all together in a poster session. Whatever way it is done, you will need to be available at designated times to talk people through your poster.

Format of your presentation

A slide presentation should be between 8 and 10 minutes long. It is important that it is not longer than 10 minutes and that the file size is not more than 100MB. Use an aspect ratio of 16:9

The straightforward way is to use the PowerPoint facility to add commentary to your slide show. Go to Slide Show > Record Slide Show and take it from there. There is plenty of help within PowerPoint if you have not done it before. On recent versions of PowerPoint you can add a video of yourself in the corner. That is up to you but be careful that your picture does not obscure any of the material on the slides. Putting your picture on also increases the file size. After that you can export it to an .mp4 video file in PowerPoint. Go to File > Export > Record Video. You can experiment with the export quality of the video file but you will probably need to use HD 720p to keep the file size low enough unless you use compression software to reduce the mp4 file size.

If you have a large screen and experience at this you may be able to video yourself presenting it live. If you have a screencasting app you may prefer to use that. However, if you do this, make sure the material on the screen is easily legible. Recommended codec: AV1, AVC(H.264), MPEG-2, VP9.

Remember, when you start your presentation, that the meeting chair will already have introduced you by name and with the title of your paper. So there is no need to say who you are, but please feel free to say a bit aboiut yourself.

Whichever way you do it you must end up with an mp4 file that is no more than 100MB. Please make sure that the video and sound quality is good.

A poster presentation should be as you would prepare it for a physical conference, except that you don't print it. So it should be an A0 PDF file.


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